Fathom
AskZyro PickFathom is one of the best AI meeting note-takers for automatically recording conversations, producing accurate transcripts and turning calls into summaries, action items and searchable business knowledge.
Best for
Freelancers, agencies, sales teams, recruiters, managers and businesses that want automatic meeting notes without losing focus during conversations.
Skip it if
You need to upload large libraries of existing recordings, use Linux or Chromebook devices, or require a meeting assistant that can attend calls without you.
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Independently researched · Pricing checked 31 July 2026 · 16-minute read
The 30-second verdict
Fathom is one of the strongest AI meeting note-takers available in 2026.
It works with Zoom, Google Meet and Microsoft Teams to capture conversations, create searchable transcripts, generate concise summaries and identify action items. Instead of dividing your attention between the conversation and a notes document, you can remain focused and review an organised record afterwards.
Read our full verdict ↓Collapse ↑
Fathom's free plan is a major advantage. Individuals receive unlimited recordings and transcriptions, instant AI summaries, clips and meeting search without a monthly transcription allowance. That makes it considerably easier to recommend than tools that offer only a short free trial or a restrictive number of minutes.
The newer Fathom experience also introduces bot-free capture options, allowing supported users to create a transcript without placing an obvious meeting bot in the participant list. However, this is still being rolled out, with some bot-free features remaining in beta or limited by platform.
Fathom becomes even more capable for teams. Paid plans add AI-generated action items, advanced summaries, conversational meeting search, shared folders, comments, keyword alerts, sales coaching and CRM syncing.
It is not flawless. AI summaries must still be checked, the product is primarily designed around live meetings, and recording a conversation introduces privacy and consent responsibilities. Fathom also cannot attend a meeting on your behalf when you are absent.
For most individuals and smaller teams, however, the combination of unlimited free recording, strong summaries and practical integrations makes Fathom one of the best places to start with AI meeting notes.
1.0
Output quality
1.0
Ease of use
1.0
Value for money
Reviewed by AskZyro Editorial Team · 31 July 2026
Awaiting image
Product screenshot — Fathom in use — coming soon.
What is Fathom?
Fathom is an AI meeting assistant designed to record, transcribe, summarise and organise conversations. It connects with supported video-meeting platforms and captures what is said during a call. When the meeting ends, Fathom produces a transcript and an AI-generated summary, highlighting important points, decisions and potential next steps. Its main purpose is to remove the need for constant manual note-taking. This allows participants to pay closer attention to the conversation, ask better questions and maintain eye contact without worrying that an important detail will be forgotten. Fathom supports Zoom, Google Meet and Microsoft Teams through its desktop experience. Its developing iOS support also extends the service towards in-person meeting capture, although availability can depend on the version of Fathom being used. Depending on the selected plan, Fathom can record and transcribe meetings, identify different speakers, create summaries immediately after calls, extract actions and follow-up points, generate meeting clips, create playlists of important moments, search previous conversations, answer questions about meeting content, share recordings without requiring every recipient to create an account, send notes into workplace and CRM tools, analyse calls across a team, monitor keywords and recurring topics, provide sales coaching metrics, and connect meeting information with ChatGPT and Claude. Fathom can operate with a traditional meeting bot or, in supported configurations, use bot-free capture. Bot-free availability is still developing and may differ between operating systems and account versions. Fathom connects to a user's calendar and recognises upcoming supported meetings. When the meeting begins, the user can start Fathom manually or configure it to capture selected types of meetings automatically. Depending on the available version and chosen settings, Fathom may join as a visible participant or record through its bot-free desktop experience. During the conversation, users can mark important moments, create private notes or add highlights. Newer versions can also display a live summary that updates while the meeting is taking place. After the meeting, Fathom processes the conversation and creates a complete searchable transcript, an AI-generated summary, speaker attribution, important moments and highlights, suggested action items, a recording or meeting clip, and sharing and integration options. Ask Fathom provides a conversational interface for questioning the meeting. Instead of reading a long transcript, a user can ask questions such as what the client agreed to, which objections were raised, what actions were assigned, whether anyone mentioned a deadline, what product features the customer requested, and what should be included in the follow-up email. Team plans expand this search across multiple conversations, allowing organisations to identify themes and retrieve information from their wider meeting history.
What you can do with Fathom
Record online meetings
Capture supported Zoom, Google Meet and Microsoft Teams meetings on compatible Mac and Windows computers with control over which meetings are recorded.
Use bot-free meeting capture
Create transcripts and summaries without a visible meeting bot, with options for transcript-only, audio recording, or full audio, video and screen record.
Generate meeting transcripts
Create searchable transcripts with speaker attribution across 38 supported languages and custom company vocabulary.
Create instant summaries
Reduce a lengthy conversation into main discussion points, decisions, questions, risks, objections, commitments, actions, deadlines and follow-up requirements.
Extract action items
Automatically identify potential tasks, responsible participants and deadlines from the conversation on paid plans.
Draft follow-up emails
Use meeting content to create follow-up material after discovery calls, interviews, project meetings and customer conversations.
Search meetings
Search for attendees, keywords and phrases across recorded calls instead of manually opening multiple recordings.
Ask questions about conversations
Use Ask Fathom to ask questions about a single call or across longer meeting histories on eligible paid plans.
Create clips and playlists
Turn important sections of meetings into shareable clips organised into playlists for training, research or internal sharing.
Share meeting records
Share recordings and summaries with colleagues, clients or participants without requiring a Fathom account.
Key features
Unlimited recordings and transcription
Fathom's individual Free plan includes unlimited recordings and transcriptions without a monthly minute allowance.
Automatic AI summaries
Fathom creates an organised recap shortly after a meeting finishes.
Advanced summary templates
Paid accounts can access more than 15 specialist templates, including recognised sales frameworks and formats for different meeting types.
Speaker attribution
Fathom attempts to identify who said what, including in bot-free recordings.
Live summaries
The newer desktop experience can display a summary that updates during a meeting.
Private meeting notes
Users can maintain a private scratchpad for ideas, reminders and observations during a call.
AI-generated action items
Eligible plans identify tasks and follow-up commitments from meeting conversations.
AI follow-up emails
Fathom can help transform meeting information into a structured follow-up message.
Ask Fathom
The conversational assistant answers questions about a meeting and can retrieve useful details without requiring the user to read the entire transcript.
Account-wide meeting search
Paid plans provide broader search and conversational access across a user's previous calls.
Team meeting search
Team accounts can search across shared conversations, subject to the access and lookback limits of the selected plan.
Keyword alerts
Keyword alerts notify eligible users when a particular word or phrase appears in a new meeting.
AI search alerts
AI search alerts can monitor broader topics rather than relying solely on exact keywords.
Clips and highlights
Users can select and share the most useful parts of a conversation.
Meeting playlists
Clips from multiple conversations can be arranged into collections for training, research or internal sharing.
Custom vocabulary
Organisations can teach Fathom specialist terms, names and acronyms to improve transcription.
Customer view
Team members can view meetings, summaries and highlights connected with a particular customer.
Deal view
Business users can bring together conversations and important moments connected with a sales opportunity.
Comments and mentions
Team members can collaborate around meeting content through comments, folders and mentions.
Coaching metrics
Business plans can analyse speaking patterns and meeting behaviours to support sales coaching.
AI scorecards
Managers can evaluate calls against selected criteria and coaching frameworks.
CRM syncing
Meeting summaries, actions and insights can be sent to supported CRM records.
CRM field syncing
Business accounts can map information extracted from meetings into specific CRM fields.
ChatGPT and Claude integrations
Fathom can provide meeting context to supported external AI assistants.
Public API and MCP
Developers can use Fathom meeting information inside custom applications, agents and workflows.
Mobile and in-person capture
Fathom is expanding into iOS and in-person meeting capture.
Security and administrative controls
Higher plans add organisational controls such as SSO, SCIM, custom retention policies and centralised security management.
Bot-free meeting capture
Fathom's newer experience includes bot-free capture options that can create transcripts without a visible meeting bot.
38 supported languages
Transcription across 38 languages including English, French, German, Spanish, Italian, Portuguese, Dutch, Polish, Japanese, Korean, Hindi, Arabic and Ukrainian.
Pricing
Checked 31 July 2026| Plan | Price | Best for | What you get |
|---|---|---|---|
| Free | $0 | Unlimited recordings and transcriptions, instant summaries, clips, playlists, search, bot or supported bot-free capture | Individuals trying AI meeting notes |
| Premium | $16/user/mo annual ($20 monthly) | Everything in Free, advanced summaries, AI action items, conversational meeting assistant, custom meeting bot | Frequent individual users |
| Team | $15/user/mo annual ($19 monthly), 2-user min | Everything in Premium, global search, team playlists, comments, folders, collaboration, keyword alerts | Teams sharing meeting knowledge |
| Business | $25/user/mo annual ($34 monthly), 2-user min | Everything in Team, CRM field syncing, Deal View, coaching metrics, AI scorecards, custom summaries | Sales and customer-facing organisations |
| Enterprise | Custom | Business features plus onboarding, organisation-wide security controls, SSO, SCIM, custom retention, dedicated support | Larger organisations |
Free
$0
Best for: Unlimited recordings and transcriptions, instant summaries, clips, playlists, search, bot or supported bot-free capture
Includes: Individuals trying AI meeting notes
Premium
$16/user/mo annual ($20 monthly)
Best for: Everything in Free, advanced summaries, AI action items, conversational meeting assistant, custom meeting bot
Includes: Frequent individual users
Team
$15/user/mo annual ($19 monthly), 2-user min
Best for: Everything in Premium, global search, team playlists, comments, folders, collaboration, keyword alerts
Includes: Teams sharing meeting knowledge
Business
$25/user/mo annual ($34 monthly), 2-user min
Best for: Everything in Team, CRM field syncing, Deal View, coaching metrics, AI scorecards, custom summaries
Includes: Sales and customer-facing organisations
Enterprise
Custom
Best for: Business features plus onboarding, organisation-wide security controls, SSO, SCIM, custom retention, dedicated support
Includes: Larger organisations
Strengths, limitations & watch-outs
What it does brilliantly
- Generous free plan
- Unlimited recordings for individual users
- Unlimited transcription
- Fast post-meeting summaries
- Clear, searchable transcripts
- Support for Zoom, Google Meet and Microsoft Teams
- Speaker attribution
- Bot and developing bot-free capture options
- 38 supported transcription languages
- Custom company vocabulary
- Useful clips and highlights
- Shareable meeting playlists
- Search across previous calls
- Conversational meeting questions
- AI-generated action items
- Follow-up email assistance
- Strong HubSpot and Salesforce support
- Slack, Notion, Asana and Zapier workflows
- ChatGPT and Claude integrations
- Public API and MCP support
- Team-wide conversation intelligence
- Keyword and topic alerts
- Sales coaching and AI scorecards
- Useful free option for freelancers and agencies
- Good balance between simplicity and advanced team features
Where it falls short
- It can incorrectly transcribe words or identify speakers
- AI summaries can misrepresent uncertain discussions as firm decisions
- The current product is primarily designed for live meetings
- Existing external recordings cannot generally be uploaded for analysis
- Fathom cannot independently attend a meeting when the user is absent
- Only one meeting can be captured at a time
- The desktop recorder does not support Linux
- Chromebook support is unavailable
- Mobile capabilities are less mature than the desktop experience
- Bot-free recording remains in beta or staged rollout for some users
- Some advanced AI features are restricted to paid plans
- Team and Business plans require at least two users
- CRM field syncing requires Business
- Automatic recording can create privacy concerns if configured carelessly
- Transcripts and recordings may contain sensitive company information
- Sharing links must be managed carefully
- Its sales-intelligence capabilities are less extensive than dedicated platforms such as Gong
- The accuracy of multilingual meetings can vary
- Fathom does not replace a project-management or customer-relationship system
What to know before paying
- Start with the Free plan. It is generous enough to evaluate Fathom across real meetings before paying.
- Premium is mainly valuable for advanced summaries, AI action items and the conversational assistant.
- Team is designed for shared meeting visibility rather than individual note-taking.
- Business is most useful when CRM field syncing, deal intelligence and coaching can produce a measurable operational benefit.
- The Team and Business prices are per user and require at least two users.
- Bot-free capture should be tested on the devices and meeting platforms used by your organisation because availability varies.
- Fathom can record only when the user is present in the meeting.
- It can capture only one meeting at a time.
- The service is not intended as a general upload-and-transcribe platform for existing recording archives.
- Review how recordings, transcripts and sharing links will be managed before deploying Fathom across a team.
- Do not assume every automatically identified action is correct. Important summaries should receive human review.
- Confirm that any required CRM, security or data-retention features are included in the selected plan.
- Some Enterprise security and compliance features require a custom contract.
Privacy & data
A Fathom recording can contain personal data, confidential business information, customer details, employment discussions and other sensitive material. Organisations should treat recordings and transcripts as business records rather than disposable AI output.
Fathom states that it is compliant with GDPR, HIPAA and SOC 2 Type II requirements. It also offers administrative features such as SSO, SCIM and custom data-retention controls on eligible organisational plans.
These certifications do not automatically make every use of Fathom compliant. The organisation using the tool remains responsible for having a lawful reason to record and process the conversation, informing meeting attendees, obtaining consent where required, limiting access to recordings, selecting appropriate retention periods, controlling external sharing, protecting special-category or regulated information, reviewing connected CRM and automation permissions, responding to deletion and access requests, and completing risk assessments where necessary.
Fathom does not provide a way to conduct a completely invisible recording. Its traditional bot appears as a participant, while the bot-free experience still includes forms of recording visibility or permission.
UK organisations should consult the ICO's transparency guidance and obtain professional advice for high-risk or regulated deployments.
Healthcare organisations should not assume that a general account is suitable merely because Fathom describes the service as HIPAA compliant. The relevant plan, contractual terms, Business Associate Agreement, internal governance and local regulations must all be considered.
Commercial use
Fathom is designed for professional and commercial meetings. It can be used for client conversations, sales calls, recruitment, customer support, internal projects, product research, training and other legitimate business activities, subject to its terms and applicable law.
Businesses remain responsible for checking generated summaries, protecting confidential information, complying with recording and privacy laws, obtaining appropriate permissions, reviewing AI-generated actions, managing CRM access, preventing inappropriate sharing, following employment and recruitment rules, meeting sector-specific requirements, and ensuring that an AI summary is not treated as unquestionable evidence.
A Fathom transcript should not automatically be treated as a legally definitive account of a conversation. Audio quality, speaker identification and transcription errors can affect the record.
Alternatives to Fathom
| If you need… | Choose | Why |
|---|---|---|
| Sales-call analysis | Fireflies.ai | Strong conversation analytics and CRM workflows |
| Live transcription and accessibility | Otter.ai | Established transcription and searchable meeting history |
| Bot-free personal note enhancement | Granola | Improves a user's own notes without a visible meeting participant |
| Enterprise revenue intelligence | Gong | More extensive sales coaching, forecasting and deal analysis |
| Microsoft 365 integration | Microsoft Teams Copilot | Native meeting intelligence inside Teams and Microsoft 365 |
| Google Workspace integration | Google Meet with Gemini | Native summaries within the Google ecosystem |
| General notes from existing transcripts | AskZyro | Converts pasted transcripts or rough notes into summaries, actions and follow-ups |
If you need…
Live transcription and accessibility
Choose
Why
Established transcription and searchable meeting history
If you need…
Bot-free personal note enhancement
Choose
Why
Improves a user's own notes without a visible meeting participant
If you need…
Enterprise revenue intelligence
Choose
Gong
Why
More extensive sales coaching, forecasting and deal analysis
If you need…
Microsoft 365 integration
Choose
Microsoft Teams Copilot
Why
Native meeting intelligence inside Teams and Microsoft 365
If you need…
Google Workspace integration
Choose
Google Meet with Gemini
Why
Native summaries within the Google ecosystem
If you need…
General notes from existing transcripts
Choose
AskZyro
Why
Converts pasted transcripts or rough notes into summaries, actions and follow-ups
More productivity tools to consider:
Fireflies.ai
Productivity
AI meeting assistant for transcription, summaries, conversation intelligence and automated workflows in more than 100 languages.
Granola
Productivity
Bot-free AI meeting notepad that turns rough notes and conversation context into clear summaries, actions and follow-ups.
Microsoft 365 Copilot
Productivity
AI assistance across Word, Excel, Outlook, PowerPoint and Teams, grounded in your organisation's Microsoft 365 data.
Otter.ai
Productivity
AI meeting assistant for live transcription, automated summaries, searchable conversations and action items.
Frequently asked questions
What is Fathom?+
Fathom is an AI meeting assistant that records or transcribes supported conversations and turns them into searchable transcripts, summaries, highlights and action items.
Is Fathom free?+
Yes. Fathom provides a Free plan for individuals with unlimited recordings, unlimited transcriptions, instant AI summaries, clips, playlists and meeting search.
How much does Fathom cost?+
Fathom Premium costs $16 per user each month when billed annually or $20 when billed monthly. Team costs $15 annually or $19 monthly per user, with a two-user minimum. Business costs $25 annually or $34 monthly per user, also with a two-user minimum. Enterprise pricing is customised.
Does Fathom have a recording limit?+
Fathom's individual Free and Premium plans include unlimited recordings and transcription. Usage remains subject to the service's terms and technical restrictions.
Does Fathom work with Zoom?+
Yes. Fathom supports Zoom through its desktop application and Zoom integration. The desktop experience provides more features than the dedicated Zoom app.
Does Fathom work with Google Meet?+
Yes. The Fathom desktop application supports Google Meet on compatible computers.
Does Fathom work with Microsoft Teams?+
Yes. Fathom can record supported Microsoft Teams meetings through its desktop experience.
Can Fathom attend a meeting without me?+
No. Fathom says it can record a supported meeting only when the user is also present. It is not intended to act as an independent delegate that attends meetings on the user's behalf.
Can Fathom record two meetings simultaneously?+
No. Fathom can capture only one meeting at a time.
Can Fathom record without a bot?+
Fathom is rolling out bot-free capture through its newer desktop experience. Availability and supported modes can vary by operating system and account version, and some functionality remains in beta.
Is bot-free recording invisible?+
No. Fathom says there is still some form of visibility or permission mechanism. Bot-free capture should not be used as a way to secretly record people.
Does Fathom provide live transcription?+
The newer Fathom desktop experience includes live meeting summaries. Exact live-transcription behaviour can differ between versions and capture modes.
Can Fathom identify speakers?+
Yes. Fathom provides speaker attribution, including within supported bot-free recordings. Speaker identification can still be incorrect and should be reviewed when accuracy matters.
Which languages does Fathom support?+
Fathom supports transcription in 38 languages. These include English, Spanish, French, German, Italian, Portuguese, Dutch, Arabic, Hindi, Japanese, Korean, Polish, Turkish and Ukrainian.
Can Fathom translate summaries?+
Fathom can automatically produce or translate summaries in selected supported languages, including Spanish, Portuguese, German, French, Italian and Dutch, on eligible plans.
Can Fathom record in-person meetings?+
Fathom is expanding iOS and in-person capture support. Availability should be checked inside the current Fathom account because the mobile experience has been introduced progressively.
Can I upload an existing recording to Fathom?+
Fathom's standard product is focused on recording live meetings. Its help documentation states that uploading external recordings for analysis is not generally supported.
Can Fathom create action items?+
Yes. Paid Fathom plans can automatically identify action items from meetings. Users should verify them before relying on the result.
Can Fathom write a follow-up email?+
Yes. Fathom can use meeting context to assist with follow-up emails and summaries.
Can Fathom connect to HubSpot?+
Yes. Fathom can sync meeting summaries, actions and deal information with HubSpot. Advanced field syncing requires an eligible plan.
Can Fathom connect to Salesforce?+
Yes. Salesforce is among Fathom's supported CRM integrations.
Does Fathom integrate with Slack?+
Yes. Fathom supports Slack workflows, and its newer experience can also capture supported Slack Huddles.
Does Fathom integrate with ChatGPT?+
Yes. Fathom offers an integration that can make meeting context available inside supported ChatGPT workflows.
Does Fathom integrate with Claude?+
Yes. Fathom provides a Claude integration for using meeting information in AI-assisted work.
Does Fathom have an API?+
Yes. Fathom provides a public API and MCP support for building custom integrations and meeting workflows.
Can I share a Fathom recording with someone who does not have an account?+
Yes. A recipient can open a shared recording link without necessarily creating or downloading Fathom. Users should check the selected sharing permissions before sending sensitive material.
Is Fathom secure?+
Fathom states that it is SOC 2 Type II, GDPR and HIPAA compliant. Eligible organisational plans add security and administration features such as SSO, SCIM and custom retention controls.
Is Fathom GDPR compliant?+
Fathom states that its service is GDPR compliant. The organisation using it must still establish its own lawful basis, transparency, retention and access arrangements.
Is it legal to use Fathom in the UK?+
It can be legal, but meeting attendees should be informed and the recording must comply with UK data-protection and privacy requirements. The correct lawful basis depends on the context.
Is Fathom better than Otter.ai?+
Fathom is generally the stronger choice for users prioritising unlimited free recording, post-meeting summaries and action-oriented workflows. Otter.ai may be preferable for established live transcription and broader transcription-focused use.
Is Fathom better than Fireflies.ai?+
Fathom is easier to recommend to individuals because of its generous free plan. Fireflies.ai may be preferable for teams that prioritise sales analytics, CRM workflows and detailed conversation intelligence.
Is Fathom better than Granola?+
Fathom is more automatic and offers complete transcripts and recordings. Granola is better suited to people who prefer writing their own rough notes and having AI improve them without adding a visible bot to the call.
Is Fathom worth paying for?+
Fathom Premium is worth considering for frequent meeting users who need advanced summaries, automated action items and conversational search. Occasional users should begin with the capable Free plan.
Can AskZyro summarise a Fathom transcript?+
Yes. A Fathom transcript can be pasted into AskZyro to create a concise summary, action plan, client follow-up email, list of decisions or differently structured meeting notes.
Reviewed by AskZyro Editorial Team
We assess AI tools for output quality, ease of use, pricing, practical value and limitations. Where possible, we test tools directly and verify product and pricing details with the provider.
Last reviewed: 31 July 2026
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